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Lord Consulting - Quality Assurance Manual

Section 16 - Quality Records

SCOPE

This section of the Quality Assurance Manual details the control of Quality Records. Quality Records include all records necessary to show effective operation of the Quality System. All Quality Records are appropriately identified, maintained and stored. Storage of Quality Records may involve either or both a computer based and/or paper based (hard copy) system. Where records are stored on computer, they are backed up daily, on tape, and stored offsite, as well as existing on hard disk. Where records are paper based, the conditions of storage are such that the information contained on the record is legible for the life of the storage of the record. The records are filed such that their integrity is maintained and records are uniquely traceable back to their origin.

Quality Records are filed and held as stated in Section 16.01 and disposal is by shredding, incineration or any other suitable means approved by the Managing Director.


16.01 Quality Records

Record Name Filing Method Location Life
QAM Procedures In Sections - in order of Revision No. QM Web Site & Quality Managers Office 5 yrs
Forms - Controlled Copies In Forms Folder Archive QM Web Site & Quality Managers Office 5 yrs
Industry Standards In Book Form as appropriate Quality Managers Office 5 yrs
Internal Audit Reports By Date Order QM Web Site & Quality Managers Office 5 yrs
Review Meeting Minutes My Date Order QM Web Site & Quality Managers Office 5 yrs
Staff Records Training / Assessment By Surname Personnel files General Manager's Office 5 yrs
CAR & PAR Forms By CAR/PAR No. QM Web Site & Quality Managers Office 5 yrs
Purchase Records By Date Order Filing Cabinet then Archives 7 yrs
Customer Correspondance Alphabetically by Date & Customer Filing Cabinet then Archives 7 yrs
Quotations Alphabetically by Date & Customer Filing Cabinet then Archives 7 yrs
Supplier's List By Revision and Date Order QM Web Site & Quality Manager's Office 3 yrs
Design Master Copies of Design Folders Alphabetically by Date & Product Filing Cabinet then Archives 10 yrs

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