Lord Consulting - Quality Assurance Manual
This section of the Quality Assurance Manual details the control of Quality Records. Quality Records include all records necessary to show effective operation of the Quality System. All Quality Records are appropriately identified, maintained and stored. Storage of Quality Records may involve either or both a computer based and/or paper based (hard copy) system. Where records are stored on computer, they are backed up daily, on tape, and stored offsite, as well as existing on hard disk. Where records are paper based, the conditions of storage are such that the information contained on the record is legible for the life of the storage of the record. The records are filed such that their integrity is maintained and records are uniquely traceable back to their origin.
Quality Records are filed and held as stated in Section 16.01 and disposal is by shredding, incineration or any other suitable means approved by the Managing Director.
|Record Name||Filing Method||Location||Life|
|QAM Procedures||In Sections - in order of Revision No.||QM Web Site & Quality Managers Office||5 yrs|
|Forms - Controlled Copies||In Forms Folder Archive||QM Web Site & Quality Managers Office||5 yrs|
|Industry Standards||In Book Form as appropriate||Quality Managers Office||5 yrs|
|Internal Audit Reports||By Date Order||QM Web Site & Quality Managers Office||5 yrs|
|Review Meeting Minutes||My Date Order||QM Web Site & Quality Managers Office||5 yrs|
|Staff Records Training / Assessment||By Surname||Personnel files General Manager's Office||5 yrs|
|CAR & PAR Forms||By CAR/PAR No.||QM Web Site & Quality Managers Office||5 yrs|
|Purchase Records||By Date Order||Filing Cabinet then Archives||7 yrs|
|Customer Correspondance||Alphabetically by Date & Customer||Filing Cabinet then Archives||7 yrs|
|Quotations||Alphabetically by Date & Customer||Filing Cabinet then Archives||7 yrs|
|Supplier's List||By Revision and Date Order||QM Web Site & Quality Manager's Office||3 yrs|
|Design Master Copies of Design Folders||Alphabetically by Date & Product||Filing Cabinet then Archives||10 yrs|